Privacy Policy

Last updated: December 21, 2025

Oceaniacom Pty Ltd, including its subsidiaries Oceaniacom Films and Oceaniacom Press (collectively, “Oceaniacom,” “we,” “our,” or “us”), is committed to protecting your privacy and handling your personal information with transparency and integrity. This Privacy Policy outlines how we collect, use, store, share, and safeguard your information when you interact with our websites, services, and digital platforms (collectively, the “Services”).

By accessing or using our Services, you acknowledge and agree to the practices described in this Privacy Policy.

This Privacy Policy has been partially created with the help of the Free Privacy Policy Generator.

1. Information We Collect

We collect information in the following categories:

1.1 Information You Provide Directly

This includes:

• Name, email address, phone number, or postal address

• Account details (if applicable)

• Information submitted through forms, purchases, or inquiries

• Manuscripts, proposals, creative submissions, or business correspondence

• Payment-related information (processed securely by third-party providers; we do not store full payment details)

1.2 Automatically Collected Information

When you use our Services, we automatically collect:

• Device information (browser type, operating system, device identifiers)

• IP address and general location

• Website usage data (pages visited, time spent, interactions)

• Cookies, pixels, and similar tracking technologies

• Log files and diagnostic data

1.3 Cookies and Tracking Technologies

We use:

• First-party cookies

• Third-party cookies

• Analytics tools (including Google Analytics 4)

• Advertising and retargeting pixels (such as Meta, Google Ads, Amazon, LinkedIn, and others)

• Affiliate tracking identifiers

You can manage your cookie preferences through your browser or via our cookie banner (where applicable).

2. How We Use Your Information

We use personal information for the following purposes:

• To provide, maintain, and improve our Services

• To respond to inquiries, submissions, support requests, or transactions

• To manage newsletters, updates, and marketing communications (with opt-out options)

• To process purchases or affiliate interactions

• For analytics, performance monitoring, and Service optimisation

• To enforce our Terms of Use and other policies

• To comply with legal obligations

3. How We Use AI (Artificial Intelligence)

Oceaniacom uses AI tools in limited, responsible, and strictly non-creative ways.

3.1 Permitted Use of AI

We may use ethical AI tools for:

• Social Media posts (non-monetized)
• Marketing optimisation
• Administrative efficiency.
• Analytics or operational support
• Drafting non-creative marketing text that is fully reviewed and edited by humans

3.2 Ethical AI Commitment

We ensure that:

• We only use AI systems that are ethically sourced,
• We do not use AI tools trained on stolen, pirated, or illegally obtained data,
• We do not use AI systems that exploit copyrighted works or personal likenesses without consent,
• AI outputs are never used to replace human creativity within Oceaniacom’s publishing, film, or entertainment work.

3.3 No AI-Generated Submissions Accepted

As outlined in our Terms of Use, we do not accept submissions (including books, comics, children’s books, scripts, screenplays, or creative materials) that are created wholly or partially with AI. All submissions must be human-created.

3.4 Data Use Assurance: No Sale or Transfer of User Information to AI Companies

Oceaniacom Pty Ltd does not sell, license, transfer, or otherwise provide any personal information, user-generated content, creative works, ideas, artwork, writings, likenesses, or any other proprietary materials to artificial intelligence companies or AI model-training entities.

We do not permit AI companies, or any third parties acting on their behalf, to use our users’ information or content for the purposes of:

• training, developing, or refining machine learning or artificial intelligence models,
• dataset creation,
• automated content generation, or
• analytics beyond what is necessary to operate our website and services.
• Any data collected through our website is used solely for operational, security, compliance, and user-experience purposes as described in this policy.
• We maintain strict contractual and technical safeguards to prevent unauthorized access, scraping, or secondary use of information by AI-related third parties.

Oceaniacom Pty Ltd remains committed to protecting your privacy, intellectual property, and creative rights, and will not engage in data-sharing practices that compromise these protections.

3.5 Human Review Assurance: No Automated or AI-Based Decision Making

Oceaniacom Pty Ltd ensures that all reviews, evaluations, decisions, and actions involving users, submissions, contracts, or business operations are conducted exclusively by human staff. We do not employ artificial intelligence or automated decision-making systems for any processes that could impact users, creators, partners, or the company.

This includes, but is not limited to:

a. Administrative and Operational Reviews

All administrative tasks — such as account reviews, submissions processing, correspondence handling, support inquiries, quality checks, and internal documentation — are evaluated and addressed by human personnel.

b. Creative, Editorial, and Production Decisions

All manuscripts, artwork, illustrations, pitches, proposals, creative submissions, production requests, and editorial decisions are reviewed and approved by qualified human editors, designers, or staff.
AI systems are not used to approve, reject, edit, critique, or evaluate creative works.

c. Legal, Compliance, and Contractual Decisions

Any matter involving legal interpretation, contract evaluation, regulatory compliance, rights management, or intellectual property, whether related to agreements, disputes, or official documentation, is handled solely by human professionals.

d. Financial, Payment, and Royalty Decisions

All decisions with financial impact, including: royalties, invoicing, payments, rates, pricing, commissions, or financial eligibility, are made exclusively by authorized human personnel.
No automated systems determine financial outcomes.

e. Marketing, Communications, and Public-Facing Materials

Marketing strategies, promotional decisions, partnership evaluations, and public communications are created, reviewed, and approved by human staff.
AI may be used as a tool for drafting or inspiration, but final decisions, approvals, and published materials rely on human judgment.

f. Safety, Compliance, and Risk Assessments

All evaluations related to safety, compliance, quality, user risk, or policy enforcement are performed by trained human reviewers.
We do not use AI to determine violations, apply enforcement actions, or assess risks.

g. Significant or Material Effects on Users

We do not use AI systems to make decisions that produce legal, financial, professional, or otherwise significant effects on users.
All such determinations involve direct human involvement and oversight.

At no point do we allow AI or automated systems to make binding decisions, evaluations, or determinations affecting our users, partners, authors, or business operations. All consequential actions are made by humans.

4. Legal Basis for Processing (GDPR/International Standards)

For users in the EU, UK, or jurisdictions with similar requirements, we process personal data based on:

• Consent
• Contractual necessity
• Legitimate interests
• Compliance with legal obligations

5. How We Share Information

We may share personal information with:

• Service providers (hosting, payment processors, email platforms, analytics)

• Marketing or advertising partners, where permitted

• Cloud storage and security partners

• Affiliate networks (e.g., Amazon Associates and others)

• Legal authorities when required by law

• Business partners in the event of mergers or acquisitions

We do not sell personal data.

6. International Data Transfers

Our Services may be operated from multiple locations. Personal information may be processed outside your country, including in Australia, the United States, or the EU.

Where required by law, we use:

• Standard Contractual Clauses (SCCs)

• Contractual safeguards

• “Reasonable steps” under the Australian Privacy Act

• Equivalent protections under other jurisdictions

7. Data Security

We implement technical and organizational safeguards including:

• Encryption in transit

• Secure servers

• Access controls

• Multi-factor authentication

• Monitoring and detection systems

If a data breach occurs, we will notify affected users and regulators as required under the Notifiable Data Breaches (NDB) scheme and any other applicable laws.

8. Data Retention

We retain personal information only as long as necessary for:

• The purposes described in this Policy

• Legal or regulatory obligations

• Accounting, auditing, or operational requirements

General retention guidance:

• Account information: until the account is closed

• Analytics data: typically 2–5 years

• Communication records: 1–7 years depending on legal requirements

• Creative submissions: retained or deleted according to submission guidelines

9. Your Rights

Depending on your location, you may have rights including:

• Right to access your information
• Right to correct inaccurate information
• Right to delete your data
• Right to restrict processing
• Right to object to marketing or certain processing
• Right to data portability
• Right to withdraw consent
• Right to opt out of targeted advertising (where applicable)

To exercise these rights, contact us using the information below.

9.1 Your Rights Regarding Automated Decision-Making (GDPR, UK GDPR, and Global Privacy Laws)

In accordance with the EU General Data Protection Regulation (GDPR), UK GDPR, and other global privacy frameworks, users have specific rights related to automated decision-making and profiling. Since Oceaniacom Pty Ltd does not use AI or automated systems to make decisions with legal, financial, or significant effects on individuals, these rights apply as a matter of transparency and user protection.

a. Right to Human Involvement

You have the right not to be subject to any decision based solely on automated processing, including profiling, that produces legal effects or similarly significant consequences for you.
Oceaniacom complies with this right by ensuring that all significant decisions are made exclusively by human staff.

b. Right to Request Human Review

If you believe a decision has been made about you through automated means, you may request:

• A human review of the decision

• An explanation of how the decision was made

• The ability to express your point of view or challenge the outcome

Because we do not use automated decision systems, any such request will be reviewed by a human representative.

c. Right to an Explanation

You have the right to receive a clear explanation of any automated system used to process your personal data.
Oceaniacom does not use AI systems for decisions that impact user rights, eligibility, financial matters, or legal interests. Any automated tools we use (such as analytics or website functionality) do not process data in a way that produces significant individual effects.

d. Right to Object to Profiling

You have the right to object to profiling, including marketing or behavioral profiling.
Oceaniacom provides cookie controls, opt-out mechanisms, and marketing preferences to allow you to manage how your data is used for analytics or advertising purposes.

e. Right to Withdraw Consent

If any form of automated processing or profiling is based on your consent (e.g., marketing cookies), you may withdraw that consent at any time through our cookie banner or by adjusting your browser settings.

Oceaniacom Pty Ltd honors all rights under GDPR, UK GDPR, and other international privacy laws.
We do not rely on automated or AI-based systems to make decisions that affect your legal, financial, creative, contractual, or personal rights.
All meaningful decisions are handled by qualified human staff, and you may always request human involvement, clarification, or review.

10. Children’s Privacy

Our Services are not directed to children under 18 years old. We do not knowingly collect personal information from children under 18 without parental consent.

Users under 18 years old must use the Services only with a parent or guardian.

If We become aware that We have collected Personal Data from anyone under the age of 18 without verification of parental consent, We take steps to remove that information from Our servers. If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

11. Affiliate Disclosures & Tracking

Oceaniacom participates in affiliate programs including (but not limited to):

• Amazon Associates

• Other publishing, media, or retail affiliate networks

Affiliate links may use:

• Unique link identifiers

• Redirect tracking

• Cookies or pixel tracking

• Server-side session tracking

These help track qualifying purchases and support our business at no additional cost to you.

12. Third-Party Websites

Our Services may link to third-party websites we do not control. We are not responsible for their content, privacy practices, or security measures.

13. Programs and Communications

We may collect personal information from individuals who voluntarily participate in programs offered through our website, such as book reviewer or similar initiatives. This information is used solely for program administration purposes, including communication, eligibility verification, distribution of digital materials, and attribution of submitted content.

Participation in such programs is voluntary. Personal information collected in connection with these programs is handled in accordance with this Privacy Policy and is not sold or used for unrelated marketing purposes unless otherwise disclosed.

Interpretation and Definitions

1. Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

2. Definitions

For the purposes of this Privacy Policy:

• • Account means a unique account created for You to access our Service or parts of our Service.

• • Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

• • Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Oceaniacom Pty Ltd., Shoal Bay NSW 2315 Australia.

• • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

• • Country refers to: New South Wales, Australia

• • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

• • Personal Data is any information that relates to an identified or identifiable individual.

• • Service refers to the Website.

• • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

• • Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.

• • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

• • Website refers to Oceaniacom Pty Ltd., accessible from https://www.oceaniacom.com/

• • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected:

1. Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• • Email address

• • First name and last name

• • Phone number

• • Address, State, Province, ZIP/Postal code, City

• • Usage Data

2. Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

3. Information from Third-Party Social Media Services

The Company allows You to create an account and log in to use the Service through the following Third-party Social Media Services:

• • Google

• • Facebook

• • Instagram

• • Twitter

• • LinkedIn

If You decide to register through or otherwise grant us access to a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service’s account, such as Your name, Your email address, Your activities or Your contact list associated with that account.

You may also have the option of sharing additional information with the Company through Your Third-Party Social Media Service’s account. If You choose to provide such information and Personal Data, during registration or otherwise, You are giving the Company permission to use, share, and store it in a manner consistent with this Privacy Policy.

4. Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.

• • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies on the Free Privacy Policy website article.

We use both Session and Persistent Cookies for the purposes set out below:

• • Necessary / Essential Cookies Type: Session Cookies Administered by: Us Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

• • Cookies Policy / Notice Acceptance Cookies Type: Persistent Cookies Administered by: Us Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

• • Functionality Cookies Type: Persistent Cookies Administered by: Us Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Affiliate Disclosure

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• • To provide and maintain our Service, including to monitor the usage of our Service.

• • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.

• • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.

• • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

• • To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.

• • To manage Your requests: To attend and manage Your requests to Us.

• • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.

• • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

• • With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.

• • For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.

• • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.

• • With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.

• • With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.

• • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• • Comply with a legal obligation

• • Protect and defend the rights or property of the Company

• • Prevent or investigate possible wrongdoing in connection with the Service

• • Protect the personal safety of Users of the Service or the public

• • Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Commitment to Authentic Content and AI-Generated Content Review

Oceaniacom Pty Ltd, including its subsidiaries Oceaniacom Films and Oceaniacom Press (collectively referred to as “Oceaniacom”), is dedicated to supporting and promoting authentic, human-created content. As part of our commitment to fostering a creative community rooted in genuine artistic and creative expression, we have implemented policies that prohibit the submission of content generated using artificial intelligence (AI) tools or technologies.

Content Review and AI Detection

1. Purpose of Content Review: To ensure compliance with our commitment to authentic, human-created content, Oceaniacom may review all submissions to detect the use of AI-generated elements. This review process is designed to identify any content that may have been created, in whole or in part, using AI tools such as text generators, image generators, voice synthesis, deepfake technology, or other AI-driven content creation methods.

2. Technologies and Processes Used: Oceaniacom employs a combination of manual reviews by our editorial team and automated tools specifically designed to detect AI-generated content. These tools may analyze linguistic patterns, image inconsistencies, metadata, or other indicators commonly associated with AI-generated works. Additionally, Oceaniacom may request supplementary information or clarifications from the submitter to ascertain the originality of the submitted content.

Handling of User Data During Content Review

1. Data Collection and Use: During the content review process, Oceaniacom may collect certain information related to the submitted content and the submitter, such as metadata, submission history, and any disclosures made regarding the use of AI tools. This information is collected solely for the purpose of verifying compliance with our policies and is not used for any other purpose.

2. Data Security and Privacy: Oceaniacom is committed to maintaining the highest standards of data security and privacy. All data collected during the content review process is handled in strict accordance with our Privacy Policy. We implement industry-standard security measures to protect this data from unauthorized access, use, or disclosure. Only authorized personnel involved in the content review process have access to this data, and it is used solely for the purpose of verifying compliance with our content policies.

3. Retention of Data: Data collected during the content review process will be retained only as long as necessary to complete the review and ensure compliance with our policies. Once the review process is complete and any necessary actions have been taken, Oceaniacom will securely delete or anonymize the data in accordance with our data retention policies.

User Rights and Responsibilities

1. Transparency and Disclosure: Users submitting content to Oceaniacom must provide accurate and complete information regarding the creation of their work, including any use of AI tools. Failure to disclose the use of AI in content creation, or providing false or misleading information, may result in the disqualification of the submission, removal of published content, or further actions as outlined in our Terms of Use.

2. Consent to Review: By submitting content to Oceaniacom, users consent to the review and analysis of their content for compliance with our AI-Generated Content Policy. This includes consent to the collection and processing of data necessary to verify the originality of the content and detect any AI-generated elements.

3. Amendments to This Policy: Oceaniacom reserves the right to update, amend, or modify this section of the Privacy Policy at any time. We encourage users to review this section regularly to stay informed about how their data is handled in relation to our content policies.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please visit our Contact page.